Bolton & District Conservative Bowling League

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AGM Minutes

AGM REPORT – Bolton & District Conservative Bowling League

Date:  04.02.2026                                                                                                                      Time: 20:00
Venue: Dunscar Conservative Club                                                                                  Chair: Tom Martin

Acknowledgement of attendees and apologies received

  Appologise  S Jackson, D Fletcher

       ATTENDEES 20

1 minutes Silence Observed

2. Approval of Previous AGM Minutes

• Review and confirm minutes from the last AGM
• Matters arising from those minutes

ALL items from previous AGM Minuets accepted as correct

3. Secretary’s Report

• Summary of league activities over the past year
• Key developments and correspondence
• Secretaries report from season 2025 given and accepted no outstanding issues

4. Treasurer’s Report

• Presentation of financial statements
• Income and expenditure overview
• Approval of accounts

 K.Lathom & G Butler Reviewed the financials prior to the meeting and accepted them as correct. THANKS TO GORDON & KEVAN

Les Brown then read the financial statement to the meeting, all figures accepted as correct

5. Rulebook Review and Amendments

• Presentation of proposed rule changes
• Discussion and voting on amendments
• Three rules’ changes and amendments were presented and the changes accepted, these will be implemented in the rules for 2026

6. Election of Officers

• Positions up for election (e.g., Chair, Secretary, Treasurer, Committee Members)
• Nominations and voting process
• All Thee Committee members remain in office LES BROWN, JOHN SOUTHERN, TOM MARTIN

7. Fixtures and League Planning

• Discussion of upcoming season schedule
• Team registration and format updates
• Venue arrangements (Cup Games Finals)

           Season start dates agreed along with all Cup Dates, these will be available on the web site once updated for 2026

Cup Draw For the Arbuthnott, President and the League cups for section A & B Completed, available on the web site when updated

8. Any Other Business (AOB)

• Items submitted in advance or raised during the meeting
• Open floor for member questions, suggestions, or motions

           No  items for discussion were submitted prior to the meeting, and none where forth coming at the    meeting

9. Closing Remarks

The meeting was closed at at 20:35

• Date of next meeting Febuary 2027

10.   PRIZE & CUP   PRESENTION

LEAGUE RULES

BOLTON  & DISTRCT CONSERVATIVE BOWLING LEAGUE RULES

  Section 1 General League Rules

  Section 2 League Game Rules

  Section 3 Team Cup Competitions

 Section 4   Awards

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  Section 1 — General League Rules

1.1 League Name

The league shall be called the Bolton & District (Conservative) Bowling League.

• To compete in the league each team will an annual fee; this fee will be decided at the AGM, the fee includes a £20 registration fee.

1.2 Player Registration

All players must hold a valid British Crown Green Bowling Association (BCGBA) Registration Number prior to participating in any league matches. And be a minimum of 16 years of age

1.3 Conservative Club Membership

Any player registered and competing on Conservative Club greens must hold an active Conservative Club membership.

1.4 Park Green Participation

For players competing on Park greens, Conservative Club membership is preferred but not mandatory.

1.5 Club Insurance Requirement

All clubs must hold current public liability insurance.

• A valid insurance certificate must be clearly displayed on the club’s premises.
• Any player wishing to pursue a claim must inform a responsible member of the club who the claim is against stating the nature of the claim. Also, the Secretary for Lancashire County should be informed

1.6 League Membership

·        Any team wishing to join the league must notify the League Secretary prior to the Annual General Meeting (AGM) held in January

·        The applications must include the BCGBA registration numbers of all proposed players.

• Similarly, any team intending to leave the league must inform the League Secretary before the January AGM.

·        A player may only be registered to play for one team within the league during any given season.

·        Any team playing unregistered players shall automatically forfeit the game 21-0 to the opposition

1.7 Mid-Season Player Registration

Additional players may be registered during the season.

• A minimum period of 24 hours is required to process and confirm any new registration before the player becomes eligible to compete.

1.8. AGM Meeting

The AGM Meeting will take place in January/Febuary of each year weather dependant. All players are welcome to attend, but voting is restricted to one vote per team.

·        Alterations to these rules can only take place at the AGM. Written application with proposers and seconders must be in the possession of the League Secretary 14 days prior to the AGM.

·        At least one representative from each club is expected to attend the AGM

Section 2 League Games Rules

2.1 Game Format and Governing Rules

• All Teams will consist of EIGHT players, and all league games shall be played to 21-up,
• Games shall be conducted in accordance with the Laws of the Game as set out by the British Crown Green Bowling Association (BCGBA),

2.2 Match Start Times and Player Attendance

• Start Times:
• Matches shall commence at 6:30 PM during April and August.
• Matches shall commence at 7:00 PM from May through to the end of July.
• Minimum Players to Start:
• A team must have a minimum of four players present at the scheduled start time to begin the match.
• Remaining Players:

• All other team members must arrive and be in attendance no later than one hour after the scheduled start time.

2.3 Short-Handed Teams and Default Scoring

• Missing Players:
• If a team is unable to field a full complement of players, a score of 21–0 shall be recorded against the team for each missing player.
• Merit Award Scoring:

• For the purposes of the Merit Award, the opposing player scheduled to play against the absent team member shall be awarded a score of 21–10.

 2.4 Match Result Submission and Record Agreement

• The home team captain or appointed representative shall be responsible for entering the official match result on the Cgleague website promptly following the conclusion of the match.
• The home team captain must also maintain a written match record, detailing individual scores and outcomes.
• At the end of each match, both team captains must review and agree on the written match record to confirm its accuracy before submission.

2.5 Match Points and League Standings

• Winning Team:
• The team with the highest aggregate score shall be declared the winner of the match.
• Points Awarded:
• Home Win: 2 points
• Away Win: 3 points
• Drawn Match:
• Home team: 1 point
• Away team: 2 points
• Individual Wins:
• Each team shall receive 1 point for every individual winner in the match.

2.6 Promotion and Relegation

• Standard Procedure:
•  League position will be determined by the number of points scored. The winners being the teams with the highest number of points in each division
• Under normal circumstances, the bottom two teams in Section A shall be relegated to Section B.
• The top two teams in Section B shall be promoted to Section A.
• Conditional Adjustment:
• Promotion and relegation may be adjusted depending on the total number of teams participating in the league for the following season.
• Tiebreaker Criteria:

• In cases where teams are level on points, then the winner shall be determined by using the highest chalks scored, if the situation is still unresolved then a tie will declare.

2.7 Match Scheduling and Postponements

• Designated Match Night:
• Wednesday shall be the standard night for all league fixtures.

 Alternate Nights:

• Clubs fielding more than two teams may request to play on an alternate night, subject to league approval.
• Fixture Adherence:
• All matches must be played according to the official fixture list issued at the start of the season.
• Postponements:

• Matches may only be postponed if the green is deemed unfit for play, due to weather or other exceptional circumstances.  A shortage of players is NOT a valid reason for postponement

2.8 Player Pairings and Order of Play

• Random Draw:
• In both Section A and Section B, player pairings shall be drawn at random prior to the start of each match.
• Cup matches shall also follow a random draw format for player pairings.
• Order of Play:

• The away team captain shall have the right to determine the order of play.
• However, the away captain must be willing to vary the order if reasonable requests or match requirements necessitate a change (e.g. player availability).

2.9 Marker Signalling and Measuring Protocol

• Signalling the Marker:
• During play, only the winning player of each end shall signal the marker to record the score.
• Calling for a Measure:
• If a measure is required to determine the winner of an end, the players involved must not interfere with the marker or measuring process.
• Final Decision:

• The measurer decision is final and shall be accepted without dispute.

3.0 TEAM CUP Competitions

3.1 Cup Competition Format
Cup competitions shall primarily follow a straight knockout format. Handicapping may be applied at the discretion of the Committee to ensure fairness. Alternative formats, such as round-robin group stages, may be adopted when deemed necessary by the Committee, subject to prior notification to participating teams.

3.2 Cup Match Venues
Cup matches shall be played using the format of four home and four away games per fixture. The Final shall be played on a green that is neutral to both teams, selected by the Committee.

3.3 Practice Sessions
Practice on the match green is permitted in qualifying rounds. However, no practice shall be allowed on the designated final green prior to the Final.

3.4 Determining the Winner
The winning team shall be the team with the highest aggregate score across all games.
In the event of a draw, a play-off shall be held involving four random players selected by the respective team captains using half handicaps. Two matches shall be played on each team’s green.
If the play-off also results in a draw, the full match shall be replayed at the earliest convenient date, as agreed by both teams and the Committee.

 3.5 Cup Final Tie-Break Procedure

In the event of a draw in a Cup Final the team with the most match wins shall be declared the winners. In the event of both teams being having equal number of winners then a play-off shall be held involving two players from each team selected by the team captains. The play-off shall be conducted using ¼ handicaps, and played on the same neutral green as the Final, if there is still a tie at the conclusion of these games then the trophy is shared

3.6 Cup Final Eligibility
To be eligible to participate in any Cup Final, a player must have played a minimum of three league or cup matches for their respective team prior to the final.

3.7 Round-Robin Tie-Break Procedure
If a round-robin format is used, the scoring system outlined in Paragraph 2.5 shall apply.
In the event that two or more teams are tied on points, the following tie-break criteria shall be applied in order:

1. Total chalks scored, including any applicable handicaps.
2. Total chalks conceded ("chalks against") — the team with the lower total progresses.
3. Number of individual game winners — the team with the greater number advances.

If teams remain tied after applying all criteria above, the Committee shall determine the method of resolution, which may include a play-off or replay.

4.0 AWARDS

4.1   Merit Prize Qualification
The Merit Prize shall be awarded to the player with the highest average, calculated as total points scored divided by total points conceded.
To qualify for the Merit Prize, a player must not miss more than THREE  league matches in total with  no more than one AWAY match during the season.

4.2 Prize Collection at AGM
Prize winners, or their designated representatives, are expected to attend the Annual General Meeting (AGM) evening to claim their prize.
Failure to attend will result in forfeiture of the prize, and the associated funds shall be returned to the League account.

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